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Payment Example Form

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My favorite color

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Here are some instructions

Checkbox Radio Button PDF Gen example form

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Oakland Vacation Request

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General Information Request

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Employee W4 NFB

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Form W-4 (2018)

Future developments. For the latest information about any future developments related to Form W-4, such as legislation enacted after it was published, go to www.irs.gov/FormW4.

Purpose. Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes.

Exemption from withholding. You may claim exemption from withholding for 2018 if both of the following apply.

For 2017 you had a right to a refund of all federal income tax withheld because you had no tax liability, and
For 2018 you expect a refund of all federal income tax withheld because you expect to have no tax liability.

If you’re exempt, complete only lines 1, 2, 3, 4, and 7 and sign the form to validate it. Your exemption for 2018 expires February 15, 2019. See Pub. 505, Tax Withholding and Estimated Tax, to learn more about whether you qualify for exemption from withholding.

General Instructions

If you aren’t exempt, follow the rest of these instructions to determine the number of withholding allowances you should claim for withholding for 2018 and any additional amount of tax to have withheld. For regular wages, withholding must be based on allowances you claimed and may not be a flat amount or percentage of wages.

You can also use the calculator at www.irs.gov/W4App to determine your tax withholding more accurately. Consider using this calculator if you have a more complicated tax situation, such as if you have a working spouse, more than one job, or a large amount of nonwage income outside of your job. After your Form W-4 takes effect, you can also use this calculator to see how the amount of tax you’re having withheld compares to your projected total tax for 2018. If you use the calculator, you don’t need to complete any of the worksheets for Form W-4.

Note that if you have too much tax withheld, you will receive a refund when you file your tax return. If you have too little tax withheld, you will owe tax when you file your tax return, and you might owe a penalty.

Filers with multiple jobs or working spouses. If you have more than one job at a time, or if you’re married and your spouse is also working, read all of the instructions including the instructions for the Two-Earners/Multiple Jobs Worksheet before beginning.

Nonwage income. If you have a large amount of nonwage income, such as interest or dividends, consider making estimated tax payments using Form 1040- ES, Estimated Tax for Individuals. Otherwise, you might owe additional tax. Or, you can use the Deductions, Adjustments, and Other Income Worksheet on page 3 or the calculator at www.irs.gov/ W4App to make sure you have enough tax withheld from your paycheck. If you have pension or annuity income, see Pub. 505 or use the calculator at www.irs.gov/W4App to find out if you should adjust your withholding on Form W-4 or W-4P.

Nonresident alien. If you’re a nonresident alien, see Notice 1392, Supplemental Form W-4 Instructions for Nonresident Aliens, before completing this form.

Specific Instructions

Personal Allowances Worksheet

Complete this worksheet on page 3 first to determine the number of withholding allowances to claim.

Line C. Head of household please note:

Generally, you can claim head of household filing status on your tax return only if you’re unmarried and pay more than 50% of the costs of keeping up a home for yourself and a qualifying individual. See Pub. 501 for more information about filing status.

Line E. Child tax credit.

When you file your tax return, you might be eligible to claim a credit for each of your qualifying children. To qualify, the child must be under age 17 as of December 31 and must be your dependent who lives with you for more than half the year. To learn more about this credit, see Pub. 972, Child Tax Credit. To reduce the tax withheld from your pay by taking this credit into account, follow the instructions on line E of the worksheet. On the worksheet you will be asked about your total income. For this purpose, total income includes all of your wages and other income, including income earned by a spouse, during the year.

Line F. Credit for other dependents.

When you file your tax return, you might be eligible to claim a credit for each of your dependents that don’t qualify for the child tax credit, such as any dependent children age 17 and older. To learn more about this credit, see Pub. 505. To reduce the tax withheld from your pay by taking this credit into account, follow the instructions on line F of the worksheet. On the worksheet, you will be asked about your total income. For this purpose, total income includes all of your wages and other income, including income earned by a spouse, during the year.

Line G. Other credits.

You might be able to reduce the tax withheld from your paycheck if you expect to claim other tax credits, such as the earned income tax credit and tax credits for education and child care expenses. If you do so, your paycheck will be larger but the amount of any refund that you receive when you file your tax return will be smaller. Follow the instructions for Worksheet 1-6 in Pub. 505 if you want to reduce your withholding to take these credits into account.

Deductions, Adjustments, and Additional Income Worksheet

Complete this worksheet to determine if you’re able to reduce the tax withheld from your paycheck to account for your itemized deductions and other adjustments to income such as IRA contributions. If you do so, your refund at the end of the year will be smaller, but your paycheck will be larger. You’re not required to complete this worksheet or reduce your withholding if you don’t wish to do so.

You can also use this worksheet to figure out how much to increase the tax withheld from your paycheck if you have a large amount of nonwage income, such as interest or dividends.

Another option is to take these items into account and make your withholding more accurate by using the calculator at www.irs.gov/W4App. If you use the calculator, you don’t need to complete any of the worksheets for Form W-4.

Two-Earners/Multiple Jobs Worksheet

Complete this worksheet if you have more than one job at a time or are married filing jointly and have a working spouse. If you don’t complete this worksheet, you might have too little tax withheld. If so, you will owe tax when you file your tax return and might be subject to a penalty.

Figure the total number of allowances you’re entitled to claim and any additional amount of tax to withhold on all jobs using worksheets from only one Form W-4. Claim all allowances on the W-4 that you or your spouse file for the highest paying job in your family and claim zero allowances on Forms W-4 filed for all other jobs. For example, if you earn $60,000 per year and your spouse earns $20,000, you should complete the worksheets to determine what to enter on lines 5 and 6 of your Form W-4, and your spouse should enter zero (“-0-”) on lines 5 and 6 of his or her Form W-4. See Pub. 505 for details.

Another option is to use the calculator at www.irs.gov/W4App to make your withholding more accurate.

Tip: If you have a working spouse and your incomes are similar, you can check the “Married, but withhold at higher Single rate” box instead of using this worksheet. If you choose this option, then each spouse should fill out the Personal Allowances Worksheet and check the “Married, but withhold at higher Single rate” box on Form W-4, but only one spouse should claim any allowances for credits or fill out the Deductions, Adjustments, and Additional Income Worksheet.

Travel Authorization Form

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Instructions for Completing a Travel Authorization Request

1. Complete Traveler Information - Name, campus identification number (CID#), current date, department, best contact phone number, and number of people traveling (please list all people traveling on the same itinerary; for two or more travelers a memo justifying the reason for multiple travelers must be attached to each person’s TAR).

2. Check Employment Status – Please indicate status of employment (Faculty, Staff, Graduate Assistant (GA), Teaching Assistant (TA), or explain if “Other” applies). NOTE: Faculty, please attach page 2 indicating arrangements for classes in your absence; list the course or courses you will be absent from, and the person who will complete this duty for you.

3. Check the appropriate Type of Trip – Please select the type of trip: University business (includes conferences, off-campus teaching,site visits); Student/Group Travel; Recruitment (admissions, athletics, etc.); or Athletics (sporting events).

4. State the Purpose of Trip and How it Benefits ASU – Please state a general purpose/reason for the trip (what is being attended or what business will be conducted on trip). The benefit statement should indicate how this trip is beneficial to the university and pertains to the traveler’s job.

5. Complete Departure and Return Information and Destination – Please indicate departure and return dates as well as estimated times. Indicate the city and state or city and country for international travel.

NOTE: International travel requests must be submitted through the administrative channels to the President's Office at least six (6) weeks prior to departure. Attach the appropriate forms for international travel (Affirmation, Waiver and Liability Release located on Ram Port), for international travel from state funds (Approved memo), or Washington D.C. travel (Washington D.C. travel form located at www.osfr.state.tx.us).

6. Check Form(s) of Transportation – Please indicate all methods of transportation that will be utilized during the trip.

7. Estimated Expenses –Please estimate total expenses for the trip. The Purchasing Department uses the amounts to encumber fundsfor the trip by classification of expenses. The traveler will also mark the expenses that are prepaid using the ASU Business Travel Account (BTA), Direct pay or purchase requisition (registration only).

NOTE: Hotel & Rental Car prepayment will only be available for student groups or those denied a state travel credit card. Please indicate the dollar amount of each service listed for the entire trip regardless if it is to be prepaid:

a. Airfare - The Travel Office will offer pre-pay services when airfare reservations are made through Horizon’s Travel. Travelers are responsible for making their own flight arrangements by calling (325) 658-2436 and indicating prepayment of airfare service to the BTA on the Travel Authorization Request (TAR) Form. The approved TAR must be sent to the Travel Office in order to book the reservation. Be sure the flight information given to Horizon’s Travel is your final itinerary. The Travel Office will only provide authorization of payment to Horizon’s and will not make changes to the itinerary given by the traveler.

b. Hotel - The Travel Office will offer pre-pay servicesfor hotels for only student groups and employees who applied for a state travel card but were declined. Those travelers must obtain a hotel reservation, complete a TAR indicating prepayment of hotel service, and submit both to the Travel Office.

c. Rental Car - The Travel Office will offer pre-pay services for car rentals for only student groups and employees who applied for a state travel card but were declined. Those travelers must complete a TAR indicating prepayment of rental car service, as well as the pick-up/drop-off times and size of vehicle in the memo space on the second page then submit the approved TAR to the Travel Office. The Travel Office will make the car reservation with Enterprise to be directly billed to ASU once paperwork isreceived.

d. If a registration needs to be paid in advance by Angelo State University, please complete an online requisition and attach a completed registration form.

8. Travel Advance Request – If requesting a Travel Advance for Student/Group Travel, please indicate the preferred amount requested for advance and date the advance is needed prior to trip.

9. Hotel Overage - Indicate the local account number to use to charge the hotel fee that is over the state rate. Local funds include all funds within the series: 01xx Designated Funds; 12xx Auxiliary Funds; 2xxx Restricted Funds. Hotel overage is not allowed with state funds.

10. Account Authorization - Indicate the account number, account name, and the amount that will fund the trip. If more than one account is being used, list each account separately with the amount to be encumbered from each account. The financial manager must sign for each account listed. If supervisor is financial manager, sign only on the Department Head/Supervisor line.

11. Signatures - The Travel Authorization must be signed by the appropriate authority for that type of travel (hover your mouse over each signature for more information). Travel Authorizations must be sent to the ASU Purchasing Department for completion.

12. Travel Authorization Request must be completed and submitted prior to traveling.

Example of In Page Dynamic Form Branching

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